Legal

Overview

Version: 3.0

Effective Date: March 2026

Licensor: Gate City Shadows, LLC (d/b/a Gate City Shadows) (“Licensor”)

Software: “Gate City Shadows Core GM Panel” and any companion cards, scripts, assets, and documentation (collectively, the “Software”).

By installing, accessing, or using the Software, you (“Licensee”) agree to this EULA.

1. Grant of License

Licensor grants Licensee a limited, revocable, non-exclusive, non-transferable license to download, install, and use the Software solely for running games and game administration within Licensee’s own Foundry VTT worlds/servers. The Software stores data locally on Licensee’s system or on the Foundry server being utilized. No campaign or session payload is transmitted to Gate City Shadows, LLC (d/b/a Gate City Shadows) servers; features that sync between GMs and players use Foundry’s normal client and socket behavior.

The Software includes multiple access levels:

• Platinum (Subscriber Edition): The only active subscription tier; full access to all features. $10/month as published on Patreon.
• Legacy Gold: Available only to existing subscribers; no new signups. Current Gold subscribers retain access and stable updates; no new features.
• Trial Edition: No free tier (Silver) is currently offered.
• Developer Edition: Complete access including debug features (requires secure access code).

2. Access Levels & Subscription

Platinum: The only tier for new subscribers. Requires active Patreon subscription. $10/month as published. Full Software access (all cards, Calendar, Journal, Player cards, themes, beta).

Legacy Gold: Current subscribers only; no new signups. Stable updates; no new features.

Silver (free tier): Discontinued. No free tier is currently offered.

Developer Edition: Available only to authorized developers with secure access code.

Foundry Virtual Tabletop compatibility: The current Platinum package line requires Foundry Virtual Tabletop v14 or later (see the published package manifest for compatibility.minimum, compatibility.verified, and any updates). Legacy Gold remains on the Foundry v13-only compatibility line for existing subscribers and does not track the Platinum v14+ build.

Licensor may modify subscription pricing with reasonable notice. Continued use after a price change constitutes acceptance of the new rate. Failure to maintain subscription automatically reverts or revokes access.

3. Ownership

The Software is licensed, not sold. All rights, title, and interest in and to the Software (including all updates, derivative works, and improvements) are owned by Licensor. No rights are granted except as expressly stated.

4. Permitted Use

• Install and use the Software for your own tables, games, and game administration.
• Make routine backups and ephemeral copies necessary for operation.
• Stream/record actual play that incidentally shows the Software (no redistribution).

5. Prohibited Use

Except with prior written permission, you may not modify, distribute, sublicense, sell, rent, lease, lend, host, or otherwise make the Software available to third parties; remove or alter attributions; bypass license/access controls; or reverse engineer except as permitted by law (with notice).

• Version validation systems
• Module integrity checks
• License validation mechanisms
• Access codes/tokens
• Patreon or similar entitlement integration systems

6. Attribution & Credits

© Gate City Shadows, LLC (d/b/a Gate City Shadows). “Gate City Shadows Core GM Panel.” Used under license. Include: “Original author and copyright holder: Gate City Shadows, LLC (d/b/a Gate City Shadows).”

7. Collaborations, Localizations, and Contributions

Any collaboration, localization, port, or modification requires prior written permission from Licensor.

If Licensor authorizes such work in writing, the authorization will specify scope, distribution channel(s), required attribution format, and any revenue-sharing or cost terms.

As a condition of acceptance, Licensee grants Licensor a worldwide, perpetual, irrevocable, royalty-free license to use, reproduce, modify, distribute, and sublicense any contribution that Licensee voluntarily submits to Licensor for inclusion in the Software. Licensor may credit contributors at its discretion without changing ownership of the Software. Contributors retain ownership of their original work but grant Licensor the rights necessary to incorporate and distribute contributions as part of the Software.

8. Updates; Third-Party Platforms

The Software interoperates with Foundry VTT and may integrate with third parties (including Patreon) for entitlement management.

Third-Party Platform Disclaimers:

• Foundry VTT: Foundry Virtual Tabletop is a separate product with its own terms of service, privacy policy, and data collection practices. Gate City Shadows, LLC does not control Foundry VTT’s policies, services, or operations. We are not responsible for Foundry VTT’s terms, availability, changes, or any issues arising from Foundry VTT integration.
• Patreon: The Software may integrate with Patreon for subscription management. Patreon has its own terms of service, privacy policy, and data collection practices. Gate City Shadows, LLC does not control Patreon’s policies, services, or operations. We are not responsible for Patreon’s terms, availability, changes, or any issues arising from Patreon integration.

By using the Software, you acknowledge and agree that your use of Foundry VTT and Patreon is subject to their respective terms and policies, which Gate City Shadows, LLC does not control.

9. Term & Termination

This EULA remains in effect while you use the Software and maintain appropriate access. Upon termination or lapse of entitlement, access to edition features may cease or downgrade.

Data Export Rights: Upon termination, you retain full access to all data stored locally on your system or Foundry server. You may export your data at any time using Foundry VTT’s built-in export capabilities. Module data (session logs, preferences, settings) remains under your control and is not deleted upon termination of this EULA.

10. No Warranty (AS IS)

THE SOFTWARE IS PROVIDED “AS IS” AND “AS AVAILABLE,” WITHOUT WARRANTIES OF ANY KIND.

11. Limitation of Liability

LICENSOR’S AGGREGATE LIABILITY IS LIMITED TO THE AMOUNTS ACTUALLY PAID BY LICENSEE TO LICENSOR FOR THE SOFTWARE IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM.

12. Indemnity

Licensee will indemnify and hold harmless Licensor from claims arising out of misuse or violation of this EULA.

13. Compliance & Export

Licensee will comply with applicable laws and export controls.

14. Governing Law; Venue

This EULA is governed by the laws of the State of Colorado, United States, without regard to conflict-of-laws rules. Exclusive venue for any dispute will be the courts located in Denver, Colorado, and the parties consent to personal jurisdiction there.

15. Miscellaneous

This EULA is the entire agreement regarding the Software. Updates may occur with notice; continued use signifies acceptance.

Foundry VTT Notice. Foundry Virtual Tabletop is a separate product with its own license. This Software is an independent work not affiliated with or endorsed by Foundry Gaming, LLC.

Applies Across Editions This policy applies to Platinum (active tier) and Legacy Gold (existing subscribers only). Silver is discontinued. Our modules are designed with local-first storage; no campaign or session payload is transmitted to Gate City Shadows, LLC (d/b/a Gate City Shadows) servers; features that sync between GMs and players use Foundry’s normal client and socket behavior.

Introduction

Gate City Shadows, LLC (d/b/a Gate City Shadows) (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your data when you use our website and software applications.

Subscription tiers. Our active subscription tier is Platinum; Legacy Gold remains for existing subscribers only. Silver (free tier) is discontinued.

We believe in transparency and local-first data handling. Our Foundry VTT modules are designed to store your data locally on your system or on the Foundry server you are utilizing. No campaign or session payload is transmitted to Gate City Shadows, LLC (d/b/a Gate City Shadows) servers; features that sync between GMs and players use Foundry’s normal client and socket behavior.

Information We Collect

We collect minimal information necessary to provide our services, such as subscriber information (e.g., name, email) for account and entitlement management, and basic, aggregated website analytics.

• Subscriber Information: Used solely for account/entitlement management and service delivery.
• Website Analytics: Non-identifiable, aggregated usage to improve the website.
• Module Data Storage: Session logs, preferences, and settings stored locally or on your Foundry server. This data is never transmitted to Gate City Shadows, LLC (d/b/a Gate City Shadows) servers; multi-client features operate through Foundry’s normal networking.

Data Storage and Security

• Local-First Architecture: We design modules to store data locally or on your Foundry server. No campaign or session payload is transmitted to Gate City Shadows, LLC (d/b/a Gate City Shadows) servers; features that sync between GMs and players use Foundry’s normal client and socket behavior.
• Third-Party Platforms:
  • Foundry VTT: Foundry Virtual Tabletop is a separate product with its own privacy policy and data collection practices. Gate City Shadows, LLC does not control Foundry VTT’s policies, services, or data handling. We are not responsible for Foundry VTT’s privacy practices or any data collected by Foundry VTT.
  • Patreon: The Software may integrate with Patreon for subscription management. Patreon has its own privacy policy and data collection practices. Gate City Shadows, LLC does not control Patreon’s policies, services, or data handling. We are not responsible for Patreon’s privacy practices or any data collected by Patreon.
  • WordPress: Our website may use WordPress, which has its own privacy policy and data collection practices. Gate City Shadows, LLC does not control WordPress’s policies or data handling.

  By using the Software, you acknowledge that your use of Foundry VTT, Patreon, and WordPress is subject to their respective privacy policies, which Gate City Shadows, LLC does not control.

• No Third-Party Data Selling: We do not sell or trade your personal information.

Data Retention

• Subscriber Information: We retain subscriber information (name, email) only as long as necessary for account and entitlement management, or as required by law. When you cancel your subscription, we may retain basic account information for a reasonable period to comply with legal obligations and resolve disputes.
• Module Data: Module data (session logs, preferences, settings) is stored locally on your system or Foundry server and remains under your control. We do not have access to this data and cannot delete it. You may delete this data at any time through your Foundry VTT installation.
• Website Analytics: Aggregated, non-identifiable analytics data may be retained indefinitely for website improvement purposes.

How We Use Your Information

• Service Delivery: Provide, maintain, and improve our modules and services, including updates and support.
• Communication: Send important updates and respond to inquiries (where you have opted in, we may send newsletters).
• Website Improvement: Improve functionality and user experience using aggregated analytics.

Your Rights

• Access and Control: Access, correct, update, or delete your information. Some account controls are managed by third-party platforms you use.
• Data Portability: Module data resides locally/on your Foundry server; export depends on Foundry VTT capabilities.
• Opt-Out: Opt out of non-essential communications at any time.

Additional Rights (GDPR/CCPA)

If you are located in the European Economic Area (EEA) or California, you have additional rights:

GDPR Rights (EEA Residents):

• Right to access your personal data
• Right to rectification (correction) of inaccurate data
• Right to erasure (“right to be forgotten”)
• Right to restrict processing
• Right to data portability
• Right to object to processing
• Right to withdraw consent at any time

CCPA Rights (California Residents):

• Right to know what personal information is collected
• Right to delete personal information
• Right to opt-out of sale of personal information (we do not sell personal information)
• Right to non-discrimination for exercising your rights

To exercise these rights, contact us at gamemaster@gatecityshadows.net. We will respond within 30 days (or as required by applicable law).

Cookies and Tracking

• Essential Cookies: For website functionality and preferences.
• Analytics Cookies: Basic analytics; data is aggregated and non-identifiable.
• Third-Party Platform Data: Foundry VTT, Patreon, and WordPress may collect data under their own policies.

Children’s Privacy

Our services are not directed to children under the age of 13 (or 16 in the European Economic Area). We do not knowingly collect personal information from children. If you are a parent or guardian and believe your child has provided us with personal information, please contact us at gamemaster@gatecityshadows.net and we will delete such information.

Changes to This Policy

We may update this policy. We will update the “Last Updated” date and notify you of significant changes through the website or email. Continued use after changes constitutes acceptance.

Contact

Questions? Contact gamemaster@gatecityshadows.net.

Last Updated: March 2026